annual
general
meeting
Your voice. Your Society.
What is the OSID AGM?
The OSID AGM is held once a year, in February. It is the Society’s formal general meeting under the BC Societies Act and OSID’s bylaws. At the AGM, members:
- Welcome & Introductions
- Appointment of Meeting Chair (if required)
- Confirmation of Quorum
- Approval of Agenda
- Approval of Previous Meeting Minutes
- Updates on Outstanding Business
- Year in Review – Highlights, Activities & Achievements
- Financial Review & Annual Budget Approval
- Board of Directors & Committee Chair Elections
- Special Resolutions (if applicable)
- New Business & Member Discussions
- Closing Remarks & Adjournment
Why You Should Participate?
- Voting rights: Registered Interior Designer and Associate Interior Designer members in good standing can vote in Board elections and on all resolutions.
- Run for the Board: Registered and Associate members in good standing can be elected as directors.
- Grant announcements: Be the first to congratulate OSID Member Training Grant recipients.
- Earn a CEU: Attending earns 1 non-IDCEC professional governance CEU. Certificates are emailed after the meeting.
- Get involved: Volunteer on a committee. Committees are open to members in every category.
- Learn: Hear what IDC and IDIBC have planned for the year ahead.
- Strategic voice: Help shape ODEX, CEU events and OSID’s education programs.
Upcoming AGM & Archives
- Next meeting: February 2027 (date TBD)
- Location: TBD. The meeting may be held in person, online, or both, at the Board’s discretion. All members are invited to attend and take part in open discussion.
- Meeting package: The notice of meeting, agenda, financial statements, proposed budget and proxy form are emailed to all members at least 14 days before the meeting. Any special resolutions are described in the notice.
Voting members can view minutes of past general meetings and the Society’s financial statements on request.
Before the Meeting
- Check your standing. Only Registered Interior Design members and Associate members in good standing can vote. That means your dues are paid and you still meet the requirements for your membership class. Renew before the AGM.
- Register on the OSID website. Registering helps us plan the venue.
- Review your package. Read the agenda, financials and any special resolutions when they arrive by email.
- Can’t attend? Voting members may vote by proxy. Complete and sign the proxy form in your package and send it to the Administrator before the meeting.
What to Expect
What Happens at the AGM?
Check-in: Sign in when you arrive. Voting members receive a voting paddle so votes can be counted clearly.
Quorum: The meeting needs at least 10% of voting members in good standing present, and never fewer than three. If quorum isn’t reached within 30 minutes, the meeting is rescheduled within 14 days.
The President chairs the meeting. Every vote result is announced and recorded in the minutes.
After the meeting: CEU certificates are emailed to attendees. OSID files its annual report and updated list of Directors with the BC Registry.
Join the Board
OSID is run by a volunteer Board of three to seven Directors elected at the AGM.
Tell Me More
Who can serve: Registered Interior Designer and Associate Interior Designer members in good standing.
Board positions:
- President, Vice President, Secretary and Treasurer. These four must be Registered Interior Designers.
- Registrar
- Directors at Large, who lead areas such as events, communications, training grants and ODEX
What’s involved:
- A two-year term, with opportunity to serve successive terms
- Attending monthly virtual Board meetings
- Serving on at least one committee
- Keeping your membership in good standing
Interested? Contact us at info@osid.ca before the meeting, or put your name forward when nominations are called at the AGM.